Reports to: Operations Manager Accountabilities Office Administrator objectives include: • Effective and efficient office administration. Roles & Responsibilities Office Administrator tasks including: • First point of contact for all incoming calls/mail/fax/deliveries etc. HSEQ Responsibilities: • Familiarise and adhere to the organisation’s HSEQ policies. Skill Requirements • Strong organisational skills
• Coordination of front desk and incoming calls/correspondence.
• Effective team assistance.
• Personable engagement of all visitors to blueVisions offices.
• Management of all incoming and outgoing correspondence.
• Management of meeting rooms and ensure it is maintained appropriately.
• Assist with marketing as required.
• Participate in special projects as required.
• Social media support.
• Assistance to the Director and Managing Director as required.
• Administrative support to team members.
• Keep reception area tidy and clean.
• Ensure common areas remain tidy and clean.
• Manage stationary stock control.
• Liaising with building management.
• Book travel for staff as required.
• Assist with photocopying and binding as required.
• Performing job-related duties as assigned.
• Quality Assurance: assist with document control.
• Finance: manage the purchasing requirements for items inline with finance team.
• Culture: participate, assist and encourage blueVisions strong team culture (including leading some events).
• Develop safety first attitude, report any hazard at place of work.
• Be responsible for the environment, minimise water, paper and energy use.
• Comply with Safety/Environmental directives or messages from the organisation.
• Promptly and correctly file electronic documents as required.
• Good communication skills
• High use of Microsoft Office Suite skills
• Initiative driven
• Good teamwork
• Ability to multitask
